To correct a Form W-2 you have already submitted, file a Form W-2c with a separate Form W-3c for each year needing correction. File a Form W-3c whenever you file a Form W-2c, even if you are only filing a Form W-2c to correct an employee’s name or Social Security number (SSN).

How do I correct an employee W-2?

Call the IRS toll free at 800-829-1040 or make an appointment to visit an IRS Taxpayer Assistance Center (TAC). The IRS will send your employer a letter requesting that they furnish you a corrected Form W-2 within ten days.

What does it mean to amend a W-2?

Amend (verb) – To make changes to an e-filed return that has either been accepted by the government or a paper return that has already been mailed. An amendment must be filed on a specific tax form created exclusively for that purpose (for example, Form 1040X is used to amend federal 1040 returns).

What to do if you receive a corrected w2?

If you receive a corrected Form W-2 after you filed your return and it does not agree with the income or withheld tax you reported on your return, file an amended return on Form 1040X.

When do you need a corrected W-2 form?

When do you need a corrected W-2 form? You need to create an amended W-2 form if you make an error on Form W-2, such as including incorrect names, Social Security numbers, or amounts. Employers can make Form W-2 corrections on forms sent to employees as well as forms filed with the SSA. Possible penalties for filing an incorrect W-2

Are there penalties for not filing correct W-2s?

Possible penalties for filing an incorrect W-2 Unfortunately, filing an amended form does not guarantee you’ll walk away penalty-free. You might be subject to penalties if you fail to file a Form W-2 with correct information by January 31. Penalty amounts depend on when you file a corrected W-2 form.

What do you need to know about form W-2c?

Form W-2c includes the same boxes as Form W-2. It asks for things like employer name and EIN, employee name and SSN, and federal, state, and local tax information. But unlike Form W-2, there are two columns for federal, state, and local wage and tax information.

What to do if you put wrong address on Form W-2?

If you put the wrong address on the copies of Form W-2 you distributed to your employee, you’ll need to do one of the following (again, do not file Form W-2c with the SSA): Issue a new Form W-2 containing the correct address. Write “REISSUED STATEMENT” on the new employee copies