Form W-3 is a transmittal form with totals for all parts of Form W-2. The W-3, along with the W-2, is sent to Social Security Administration each year to show the total earnings for all W-2 forms. The official title of the form is “Transmittal of Wage and Tax Statements.”

Does w3 have to be red form?

12 All substitute Forms W-2 (Copy A) and W-3 in the red-ink format must have the tax year, form number, and form title printed on the bottom face of each form using type identical to that of the official IRS form.

What is a w3 form for?

What is a W-3 form? Technical answer: Form W-3 is used to total up all parts of Form W-2. Both forms are filed together and sent to Social Security Administration (SSA) every year. Form W-3 is also known as “Transmittal of Wage and Tax Statements.”

When do you use the W-3 Transmittal Form?

The official title of the form is “Transmittal of Wage and Tax Statements.” The W-3 form is only used when you are sending paper copies of the W-2 form to the Social Security Administration. If you decide to file employee W-2 forms with the Social Security Administration online, you don’t have to submit a W-3 transmittal form.

Where can I fill out a W-3 form?

The W-3 asks for much of the same information found on a W-2, but with some additional questions about the employer and the number of W-2 forms being transmitted. These two forms can be filed electronically through the SSA’s Business Services Online website, or filled out and mailed to the SSA.

How to transmit a copy of Form W-2?

INFORMATION FOR… INFORMATION FOR… Use Form W-3 to transmit Copy A of Forms W-2. None at this time.

When to file extension for W-2 and W-3?

If you don’t think you’ll be able to submit the W-2 and W-3 forms on time, you may request one 30-day extension by filing Form 8809 – Application for Extension of Time to File Information Returns. You must submit the application no later than the due date of the form.