(1) The quorum or the required minimum number of persons must be present in person. The quorum shall preferably be continuously present. (2) There must be a Chairman who is duly elected at the meeting or already elected. He must be a person competent to be the Chairman.

What is a quorum discuss the requisites of a valid meeting?

Quorum Required for a General Meeting 15 members to be present if as on the date of the meeting there are more that one thousand members but less than five thousand members. 30 members to be present if as on the date of the meeting there are more than five thousand members.

What are the essentials of a meeting?

10 Essential Ingredients for Effective Meetings

• Purpose. Clearly define why the meeting is being held so everyone knows why they are there.
• Time Frame. Manage to the time allotted.
• Context.
• Stakeholder Assessment.
• Outcomes.
• Topics.
• Attendees and Roles.
• Room Arrangement.

What should be the gap between two annual general meeting?

Annual general meeting should be held once every year. 2. First AGM of the company should be held within 9 months from the closing of the first financial year. the gap between two AGM should not exceed 15 months.

Can you identify the essentials of a valid meeting?

The place of meeting, time and date must be stated on the notice. Proper publicity of agenda: Every member of the meeting should be properly informed of the agenda. Legal purposes: Every meeting must have a legal purpose. Proper presiding officer: The chairman of a valid meeting must be a proper person.

What are the requisites for a valid general meeting?

The following are the requisites for calling and conducting a valid general meeting: 1. Proper Authority: The authority to call a general meeting is the board of directors of the company. The notice of the meeting should be issued under their authority, granted at a duly constituted meeting of the board or passing a resolution by circulation.

How does a meeting become valid in a company?

A meeting can become invalid in different ways. The responsibility is primarsily of the secretary to see that a meeting becomes valid. Other members (even the directors of a company) depend upon him in this respect. How a meeting becomes valid?

Can a decision taken at an invalid meeting be valid?

Decisions taken at an invalid meeting are not binding even though a substantial majority or all the members have agreed with such decisions. For example, even if all the members of a company have ratified an act by the company which is not permitted by the object clause in the Memorandum of Association of the company, the act cannot be valid.

What do you need to know about a company meeting?

A proper notice in writing to every member of the company is required by law for the holding of every valid meeting. Notice must be given even though a member has waived his right to have notice. It must disclose the purpose for which the meeting is called.